Moving an office can be quite complicated and stressful than moving a household. It’s, therefore, important that you give yourself time to prepare everything before the relocation day. Remember, the key to a successful office relocation is planning and experienced help. The more you’re prepared, nothing will definitely surprise and you can be sure of a less tedious move afterward.
Take a look at this quick checklist of things to keep your company on track while moving.
- Set a timeframe and schedule.
Planning an office move isn’t easy and the first thing you should do is to determine your timeframe and schedule. Set the date when you’ll have to move out all of your stuff from the office. However, you’ll need a couple of days before you can actually move-out. Consider how much things you have to move by creating a checklist. Include all the tasks that need to be done before the truck arrives.
- Delegate tasks and make a committee, if necessary.
Get your employees involved in the moving process as early as possible. Thus, take the time to inform why, when, and where you’re moving. From there, create a move committee that can help you organize and plan the relocation properly. If you have the rest of your staff during the moving day, the entire process will be done smoothly. Let the committee check the tasks and delegate responsibilities if needed. After all, there’s too much to do by yourself, so make sure you assign some tasks to your employees.
- Establish a communication plan.
Having an internal communication plan will make sure that all your employees are informed of the moving plans. As a result, moving to your new office will be much easier and faster. On the other hand, your clients and suppliers should also be updated on your business operations during the move. That being said, you also need to set up an external plan to inform them about the transition. Making a communication plan will keep your business in operation during the moving process.
- Employ professional packers.
If you have a sufficient amount of budget to hire packers, then do it. There are several moving companies that provide packing services. They have experienced packers who’ll accomplish all your packing needs in just a few hours, thereby saving you a lot of time, money and energy. Moreover, you have to take note that seeking out professional assistance can save you and your employees from packing all your office stuff which are difficult to move. For instance, let the Packers take care of your office supplies and furniture all throughout the relocation. On the other hand, it’s a good idea to allow your workers to pack their own desks and get rid of some items that are no longer needed.
- Hire licensed movers.
Whether it’s a local or international move, hiring qualified movers can be both an exciting and overwhelming task to do. It takes time and it should always be included in your list. Get started with your office relocation by asking your staff member to research and have at least five companies to choose from. Make sure you conduct a background check properly before you sign any contract. Also, don’t forget to figure out the budget, gather quotes and compare the services offered to help you come up with the right hiring decision.
- Know the new office plan and layout.
This may the least priority on your moving list. However, it’s an important task you shouldn’t miss doing if you want to attain a successful office relocation later on. Knowing the new office plan and layout is something that you should take seriously. Ask the help of your committee in figuring out where everything and everyone goes after the move. Make sure you have a general idea where your furniture and office equipment will be placed as well as where every employee will sit.
Nothing can surprise you if you plan and prepare your office relocation properly. By taking a look at this checklist, you can also be sure of a smooth and stress-free for you and your employees. Keep in mind, the more you’re ready for the move, the lesser it’ll cost your business. So, get started with a thorough planning and everything will surely go as planned.